2025 AAS/AIAA Space Flight Mechanics Meeting,
Kaua'i, Hawaii, January 19-23 2025

The 2025 AAS/AIAA Space Flight Mechanics Meeting, hosted by the American Astronautical Society (AAS) and cohosted by American Institute of Aeronautics and Astronautics (AIAA) will be held January 19-23 in Kaua'i, Hawaii. The conference is organized by the AAS Space Flight Mechanics Committee and the AIAA Astrodynamics Technical Committee.

Meet Our Sponsors

Code of Conduct

NEW: AAS conference attendance code of conduct

Abstract and Manuscript Submissions

Abstracts are to be submitted through a web based abstract submittal system. Using the web based system, authors will submit their abstract, author information and preprint before the conference. Authors will also use this site to submit their final manuscript after the conference.

The abstract submittal system can be accessed by clicking on Abstract and Manuscript Submission. More info can be found in the conference's Call For Papers.

John V. Breakwell Student Award

The application window for the Breakwell Student Award is now closed.

For more information please see https://www.space-flight.org/docs/Breakwell/Breakwell_award.html

Online Conference Registration

Registration can be accessed at https://www.xcdsystem.com/aas/attendee/index.cfm?ID=bIOIg8C

Registration Type	Early (On or before Dec 6, 2024)	Regular (Dec 7 to Dec 31, 2024)	Walkups (Jan 1,2025 onwards)
Full Registration - Current Member (AAS or AIAA)	$695	$875	$945
Full Registration - Non-member	$795	$975	$1,045
Student Registration - Current Member (AAS or AIAA)	$455	$515	$595
Student Registration - Non-member	$505	$565	$645
Retiree Registration - Current Member (AAS or AIAA)	$455	$515	$595
Retiree Registration - Non-member	$510	$570	$650

The online registration system is programmed to accept Visa, Mastercard, Discover and American Express credit cards. NOTE: Registration fees are calculated at the time of payment. Beginning the registration process without completing payment may result in a higher fee being charged as applicable based upon the early/late/on-site fee schedule set by the General Chairs.

Attendees that register and need to cancel may get a full refund through the end of the Early registration period. During the Regular registration period, a 90% refund will be available. After the regular registration period ends, no refunds will be available. Please email the conference General Chairs with any refund requests.

Social Events

Reception is planned for Sunday evening (January 19) and the conference main dinner is scheduled for Tuesday January 21 evening (including a Hawaiian Entertainment Package). The Sunday welcome reception and Tuesday dinner with entertainment are included with every registration (Full, Student, and Retiree).

Both the Sunday reception and Tuesday dinner include dietary options: Vegetarian, Vegan, and Gluten-Free.

Additional guest tickets for the Sunday reception and Tuesday dinner can be purchased through the conference registration site.

Sunday reception:
Additional Guests (12yrs and older): $40/person
Kids (11yrs and younger): no cost

Tuesday main conference dinner with Hawaiian entertainment:
Additional Guests (12yrs and older): $140/person
Young Guests (6yrs-11yrs): $100/person
Kids (5yrs and younger): no cost

Conference Hotel

The conference venue is The Royal Sonesta Kaua'i Resort (3610 Rice Street, Lihue, HI 96766). The contracted room block at the Royal Sonesta is currently fully sold out for the FY25 government rate of $325/night plus applicable taxes and mandatory fees. However, the hotel is still offering rooms for interested guests at non-government rates that can be reserved directly from the hotel website. If you like to be placed on a waitlist for the government rate at the hotel, please contact the general chairs via email.

General Inquiries
THE ROYAL SONESTA KAUA'I RESORT
The Royal Sonesta Kaua'i Resort
3610 Rice Street, Lihue, HI 96766
Phone: (808) 245-5050




Hotel Reservation:
Click to access online reservation page
To make a reservation over the phone, attendees may call the Royal Sonesta central reservations line at (808-245-5050) and mention the group rate for 2025 Spaceflight Mechanics Meeting.

Special Technical Events

The following special technical events are being planned as part of SFM-2025.

A. Three Minute Thesis (TMT) Competition: The 2025 AAS/AIAA Space Flight Mechanics Meeting will host a Three Minute Thesis Competition, where current Ph.D. students will have three minutes to present their Ph.D. dissertation research to a panel of judges across academia, industry, and government. Judges will select winners based on students' ability to communicate the following elements of their research to a broader audience:
Background and motivation for research
Novel technical contributions and methods
Conclusions, outcomes, and/or expected impact

The TMT competition will be held on January 20 or 21 (date and time TBD), and there is no entry fee. The winners will be announced during the conference awards recognition event to be held on January 21. There is no separate fee or entry cost for participating but prior registration is required due to schedule and capacity limitations. Cash prizes will be awarded to the top performing entries.

Prizes:
First Place: $500
Second Place: $300
Third Place: $200

Rules and Eligibility:
Participants must be current Ph.D. students at the time of the competition.
Participants must be registered for the conference.
Presentations are strictly limited to 3 minutes. Going over the time limit results in disqualification.
Presentations are spoken word only with no electronic media or other visual aids.

B. Ansys Cislunar Orbit Designer Workshop: The SFM-2025 conference Gold tier sponsor Ansys along with their AGI technical team is hosting a hands-on workshop and technical demonstration scheduled for Wednesday, January 22 (exact time, location to be posted to the conference website in the coming weeks). The workshop will be covering a prototype front-end application: the Cislunar Orbit Designer (CODE). This application exists separately from, but working in conjunction with, the Ansys Systems Tool Kit (STK) ® as a sandbox to leverage multi-body dynamical systems concepts such as libration point orbit families, invariant manifolds and Poincaré maps. CODE is currently in beta-by-request status, working with recent versions of STK. Bring your laptop to follow along in STK Cloud ®. There is no fee or additional charge for participation but prior registration is required. Registration for hand-on participants is capped at 50 people (first-come, first serve basis).

Travel Information

Lihue International Airport (LIH) is just about 2 miles away from the conference hotel Royal Sonesta Resort. Guests staying at the Royal Sonesta enjoy complimentary shuttle service from Lihue Airport to the hotel property. Upon arrival, please call (808) 245-5050 to request the shuttle pick-up.

Conference Chairs