Dear authors:
Please find attached an MS Word document providing:
the session number, the session chair and chair e-mail address, the paper
number and the date of your presentation at the AAS/AIAA Astrodynamics
Specialist Conference in Big Sky, Montana, 3-7 August 2003.
Please read carefully the information below.
In accordance with our "No paper, no podium"
rule, you must deliver 50 copies of your paper, along with the camera-ready
original as defined in the AAS format instructions, at the preprint room of the
conference at the Big Sky Resort before the day and time you will be making
your presentation. Color is certainly welcome in the hardcopies you deliver,
but the master copy for reproduction in the proceedings must be in shades of
gray. Detailed author information (cover page, paper format, etc) can be found
on-line at:
http://www.space-flight.org/AAS_meetings/2003_astro/2003_astro.html
[Note: use the AASFormat.PDF download only. A copy of
that and a cover page template are attached to this message.]
You may ship the 50 hardcopies of your paper directly
to the Big Sky Resort. In order to ensure the successful arrival of your
shipment, please mark all packages with your name, your arrival date at the
conference and the conference name (AAS/AIAA Astrodynamics Conference). Allow enough time for shipment. Note that
there is no weekend delivery at the Big Sky Resort. Big Sky Resort is a drop
site for Federal Express, UPS and Parcel Post.
Local phone number is 406-995-5000.
The physical address is: Big Sky Resort, One Lone Mountain Trail, PO Box
160001, Big Sky, MT 59716.
Presentation
You will be allocated a total of 20 minutes for your
presentation. This period includes the question period (typically 5 minutes)
and the time required for change-over and installation. Each room will be
equipped with an overhead projector and a LCD projector. Please notify the
Technical Chairs if you need any additional equipment. We strongly encourage
you to bring your presentation on a CD ROM as a back-up. If you intend to use a
portable computer, we recommend that you charge your computer before the
session and to have the computer booted and ready when it is your time to
present. We also recommend that you arrive early to test your equipment prior
to the start of the session.
Please make sure you receive all necessary approvals
for your paper and presentation before the conference, including external
publication rights and technology export considerations.
You are asked to send by email a short biographical
sketch to your Session Chair so he can introduce you properly.
We kindly ask you
(1) to acknowledge receipt of this email to both
Technical Chairs and to your Session Chair and
(2) to confirm whether you are still planning to
attend the conference and present your paper.
Please send your short biography to your session chair
by 18 July 2003, and send your
acknowledgement message to us no later than 6 July 2003.
Best regards,
Jean de Lafontaine, AAS Technical Chair
Jean.deLafontaine@USherbrooke.ca
Al Treder, AIAA Technical Chair
ATreder@dynacs.com